Scanning and Shredding Service - Radiation - ADPH

Alabama Department of Public Health is seeking a qualified vendor to provide a one‑time, off‑site document scanning and secure shredding service for approximately 330 boxes (≈825,000 pages) of health‑related records. All work must be performed at the vendor’s facility using the vendor’s equipment; documents cannot be outsourced or shipped overseas. The vendor must pick up the boxed files during normal business hours (8 am–4 pm CST, Mon‑Fri, excluding state holidays), scan them to PDF using commercial‑grade software, ensure encryption and compliance with multiple security standards, and return the digital files on USB drives. After scanning, the original records must be shredded in accordance with NAID AAA standards, with a Certificate of Destruction issued for each batch. Required certifications include SSAE‑18/SOC 2 Type II, NAID AAA, HIPAA, HiTrust CSF, CJIS, and PCI. • Pick‑up of 330 boxes at 208 Legends Court, Prattville, AL, 8 am–4 pm CST (Mon‑Fri) • High‑volume scanning to PDF, encrypted storage, large‑format capability (up to 3 ft × 4 ft) • Secure shredding of all original documents with NAID AAA certification and issuance of destruction certificates • Vendor must hold multiple security and compliance certifications (SSAE‑18, HIPAA, etc.) and perform all work in‑house.