Event Rental Supplies and Equipment

The Newark Board of Education is seeking a qualified vendor to provide a two‑year firm‑fixed‑price contract for event‑rental supplies and equipment. The scope covers tables, chairs, amusement rides, games, generators, safety mats, and full set‑up/tear‑down services for school‑related events. Vendors must submit a full‑color digital catalog, maintain all required state licenses, provide safety inspection certificates, and carry specified insurance limits. Pricing must be all‑inclusive (FOB destination, freight prepaid, generators included) and the contract will be awarded to the lowest responsive and responsible bidder, with the District able to order line‑by‑line throughout the contract period. • Provide tables, chairs, mats, generators, and a full inventory of amusement rides/games with safety certifications. • Deliver, set‑up, and remove equipment; conduct joint safety walkthroughs and supply pre‑event inspection certificates. • Submit required licenses (NJ Carnival/Amusement Ride, fire safety, etc.), insurance certificates, background‑check documentation, and a non‑collusion affidavit with the bid. • All pricing entered electronically; no bid bond required; optional prompt‑payment discount not evaluated. • Contract runs June 1 2026 – May 31 2028 (possible 90‑day extension) with purchases made via individual purchase orders.