Pool of Vendors, Bus Charter Services

Texas A&M University is establishing a Master Order (pool‑vendor agreement) for bus charter services to be performed on its College Station campus and for specified off‑site trips. The contract will be awarded to one or more qualified vendors who can provide 55‑seat (or larger) motor coaches, meet strict safety and insurance requirements, and support the university’s needs for one‑way and round‑trip charter trips throughout the academic year. Vendors must register in the AggieBid system, submit a completed State of Texas Subcontracting Plan, and furnish proof of insurance meeting the minimum standards. The award will be a multi‑year arrangement, initially effective September 1 2026, with automatic one‑year renewals up to a maximum of five years. • Scope: Provide charter bus services (full‑size motor coaches, ≥ 55 seats) for university‑initiated trips, including one‑way and round‑trip routes. • Contract Structure: Master Order (pool of vendors) with a base term of 1 year, renewable annually for up to 5 years; vendors may be added to the pool after award. • Requirements: Minimum insurance (CGL $1 M, Auto $1 M‑$5 M for charter, Workers’ Comp $1 M), driver qualifications, 5 years commercial experience, and compliance with FMCSA/DOT regulations. • Submission: Electronic bids via AggieBid (deadline July 31 2026 2 PM CDT); alternate submission methods accepted if using the university’s standard form. • Evaluation: Best‑value assessment considering price, vendor reputation, compliance with HUB/Subcontracting plans, and equipment suitability.