Description
The New York State Division of Homeland Security and Emergency Services is seeking a contractor to provide hotel facilities and catering services for the 2026 DHSES OIEC Symposium & New York State 911 Coordinators Association Conference. The conference will take place from May 4, 2026, to May 7, 2026, and will require a hotel with a minimum of 150 rooms, meeting spaces, and catering services for up to 170 guests. The contractor must provide buffet-style meals, including breakfast, lunch, and dinner, as well as morning and afternoon refreshments. The contractor must also provide audio-visual support and complimentary Wi-Fi for guests and conference attendees.
• The facility must have a minimum AAA rating of three diamonds or higher.
• The facility must be located within the NYS Office of the State Comptroller (OSC) Central Region.
• The contractor must provide a dedicated conference service manager to work with DHSES in planning the event.
• The contractor must allow for a reduction of up to five hotel rooms, provided notice is given to the hotel no later than 24 hours prior to the conference.
• The contractor must provide actual lodging lists for both the Master Bill and Paying on Arrival attendees at the conclusion of the conference.