Meeting Room Audio Visual System Modernization and Installation

The City of Ontario’s Information Technology Agency is seeking an experienced audiovisual (AV) vendor to modernize, install, and provide ongoing support for the Ovitt Family Community Library meeting room. The scope includes a full assessment of existing Crestron‑based equipment, design of a new solution, procurement and installation of upgraded audio, video, control, and networking hardware, thorough testing, documentation, and training, as well as a maintenance support agreement. The contract will be awarded on a best‑value basis, with price being one of several evaluation factors. • Conduct site assessment and produce a Crestron‑based AV design that meets current and future needs. • Supply and install upgraded speakers, microphones, projectors/screens, control panels, wiring, and integration hardware. • Provide testing, commissioning, user training, documentation, and a post‑installation maintenance/support plan. • Meet prevailing‑wage, DIR registration, insurance, bonding, and all local, state, and federal compliance requirements. • Submit a fee‑based proposal (hourly rates & “Additional Work” rates) with a 120‑day price validity period.