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City of Phoenix·Arizona

Civil Case Management System

Closes 5/22/2026$7M – $35MRequest for Proposal
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Description

The City of Phoenix is seeking a civil case management system for a seven-year contract with three one-year options to extend. The system should provide functional capabilities such as matter lifecycle management, calendaring and docketing, document automation, reporting, and billing. The offeror must have a minimum of five years of experience in the development and implementation of legal case management systems for government entities and must be FedRAMP Moderate certified. The offeror must also host the solution onshore within the United States with no remote access at any time for individuals not physically located in the United States. Some key features of the job include: • Providing consulting services in accordance with the Scope of Work • Complying with the applicable Supplemental Terms and Conditions • Meeting minimum qualifications, including experience and certifications • Providing a detailed proposal, including a narrative response to evaluation criteria and a fee schedule • Participating in the evaluation process, including potential discussions and interviews

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Kate Arnold(Procurement Officer)

[email protected]

(602) 534-9608

Key dates

Opened
4/3/2026
Questions due
4/17/2026
Pre-bid meeting
4/10/2026
Closes
5/22/2026
Duration
7 years

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
511210
Solicitation №
RFP PS-26-0236

Budget estimate

$7,000,000 – $35,000,000

Based on the scope of work and the requirements for the civil case management system, it is estimated that the budget for this contract could be in the range of $1 million to $5 million per year, depending on the complexity of the system and the number of users. The total budget for the seven-year contract could be in the range of $7 million to $35 million, assuming three one-year options to extend. The budget will likely be influenced by factors such as the offeror's experience, the level of customization required, and the number of users.

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