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Cumberland County, Maine·Maine

Request for Proposals for All-inclusive Records Management System

Closes 5/4/2026$500k – $2MRequest for Proposal
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Description

The County of Cumberland, Maine is seeking a vendor to supply a complete, all‑inclusive records management system for its Registry of Deeds. The solution must run on existing county hardware (or optional new hardware), migrate existing digital records at no cost, provide fee collection, recording, indexing, imaging, public‑search web portal, e‑recording integration, disaster‑recovery, training, and ongoing support for a five‑year term with two optional five‑year renewals.

Attached files

Contact

Jessica M. Spaulding(Register of Deeds)

[email protected]

Key dates

Opened
4/1/2026
Questions due
4/16/2026
Pre-bid meeting
4/9/2026Mandatory
Closes
5/4/2026
Projected award
5/18/2026
Duration
5 years

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541512

Budget estimate

$500,000 – $2,000,000

No budget is disclosed. Comparable county‑wide records‑management contracts typically range from $500,000 to $2,000,000 over a five‑year term, depending on software licensing, optional hardware, implementation services, training, and ongoing support. Therefore, a realistic estimate for this opportunity would fall within that band.

AI estimate from the solicitation

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