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County of San Mateo·California

Secure Video-Communication Platform

Closes 12/29/2025$500k – $2MRequest for Proposal
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Description

The County of San Mateo is seeking a secure, user-friendly video-communication platform to support its Human Services Agency's Employment Services division. The platform should enable real-time appointment booking, secure virtual meetings, and engagement tools such as automated reminders and educational resources. The solution must be HIPAA-compliant, easy to navigate, and tailored to meet the specific needs of the County. Key features include: • Client access through a web-based interface and mobile applications • County access for managing schedules, conducting video consultations, and exchanging secure messages • Interoperability with the County's existing Electronic Health Records (EHR) systems • Multimedia and messaging support for comprehensive consultations and follow-up communication • Client engagement tools for education, appointment reminders, and continuous care management

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Michele Tom(Contract Administrator II)

[email protected]

(650) 802-6454

Key dates

Opened
11/24/2025
Questions due
12/10/2025
Closes
12/29/2025
Projected award
1/31/2026
Duration
5 years

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541512
Solicitation №
RFP No. TBD

Budget estimate

$500,000 – $2,000,000

Based on the scope of work and the County's requirements, the estimated budget for this project could range from $500,000 to $2,000,000 over the five-year contract term. This estimate considers the cost of designing, implementing, and maintaining a secure video-communication platform, as well as providing training and support services to County staff and clients. Factors that may influence the actual budget include the complexity of the platform, the number of users, and the level of customization required.

AI estimate from the solicitation

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