Description
The Virgin Islands Department of Planning and Natural Resources is procuring a qualified lodging provider to operate a prepaid corporate lodging account at Hampton by Hilton St. Thomas. The account will be initially funded for 12 room‑nights ($4,000) and may be replenished in equal increments. The provider must guarantee reservations, manage the prepaid balance, submit detailed monthly statements via GVIBUY, and adhere to strict cancellation, notification, and performance standards. The arrangement runs for the 2026‑2027 travel year with defined seasonal room rates and tax obligations.
• Create and maintain a prepaid corporate lodging account (12 nights, $4,000) and replenish as needed.
• Provide hotel rooms at negotiated rates (Oct 2026 $229/night; Nov‑Mar 2027 $325/night; Apr‑Jul 2027 $285/night) plus taxes.
• Deliver reservation confirmations, accurate balance tracking, monthly itemized statements, and timely alerts when balance falls to three nights.
• Ensure rooms meet health, safety, accessibility, and hospitality standards and respond to requests within one business day.