Description
The Navajo Area Indian Health Service (NAIHS) seeks a qualified vendor to provide full‑service event planning and logistical support for a one‑year, approximately 200‑attendee Health Promotion & Wellness Conference. The contractor will secure a venue, manage registration, coordinate speakers (including travel and fees), design and produce printed and digital materials, operate AV and IT systems (including a 508‑compliant website and mobile app), run on‑site staffing, manage vendor booths, and deliver post‑conference evaluation and reporting. All work must respect tribal cultural protocols and be performed by an Indian Small Business Economic Enterprise (ISBEE) or Indian Economic Enterprise (IEE). Key deliverables include: • Venue selection and contract within 30 days of award • Development and launch of conference website/app • Coordination of ~8 speakers, including $500 per speaker fee and travel support • Production of signage, badges, program booklets, backdrop and banners • Full AV/IT setup for breakout rooms and plenary sessions • Ongoing status reports and a final performance/evaluation report • Compliance with Section 508, tribal ceremonial protocols, and a strict no‑food‑or‑beverage policy.