HVAC Maintenance, Repairs, and Replacement Services

The City of Tucson has awarded a contract to All Arizona Heating and Cooling, LLC for HVAC maintenance, repairs, and replacement services. The contract includes preventive maintenance services, repairs, and replacement of HVAC equipment for various City facilities. The contractor will provide a team of experienced technicians and staff to perform the work, and will be responsible for ensuring that all work is done in a timely and professional manner. The contract has a term of four years, with the option to renew for an additional term. The City of Tucson reserves the right to require maintenance, repair, and replacement services for chillers and boilers under this contract. Some key points about this contract include: • The contract includes a Best and Final Offer (BAFO) price page, which outlines the pricing for various services, including preventive maintenance, repairs, and replacement of HVAC equipment. • The contractor is required to provide a rebate to the City of Tucson in the form of a percentage of sales based on other agencies' sales, as part of the Cooperative Purchasing Program. • The contract includes a provision for payment via commercial credit card, with a flat fee per transaction. • The contractor is required to have a City of Tucson Business License and to provide proof of insurance. • The contract includes a sample service/inspection check list and a sample itemized check list to be used by the contractor when servicing furnaces and air conditioning units. • The contractor is required to demonstrate an ability to meet specific project responsiveness requirements, including project completion schedules, on-call procedures, and emergency servicing practices. • The contract includes a provision for rental reimbursement expenses incurred by the contractor for the rental of an auto because of loss to a covered auto. Some of the key services that will be provided under this contract include: • Preventive maintenance services for HVAC equipment, including rooftop package units, furnaces, and refrigeration systems. • Repairs and replacement of HVAC equipment, including parts and labor. • Emergency servicing and on-call procedures for urgent service requests. • Maintenance and repair of chillers and boilers, if required by the City of Tucson. The contract has a number of benefits for the City of Tucson, including: • Cost savings through the Cooperative Purchasing Program. • Improved efficiency and responsiveness through the use of a experienced contractor. • Enhanced reliability and quality of HVAC services through the use of a reputable and qualified contractor. Overall, this contract provides a comprehensive framework for the provision of HVAC maintenance, repairs, and replacement services to the City of Tucson, and includes a number of key provisions and services that will help to ensure that the City's facilities are well-maintained and efficient.