C-101854 RFP 3-25 Vancouver Arts Hub Temporary Activation

The City of Vancouver has entered into a services agreement with The Arts Centered to manage the temporary use and activation of the Vancouver arts hub. The agreement includes a scope of work that outlines the services to be provided, including facility management, event coordination, staff and volunteer oversight, compliance and safety, financial management, and relationship development. The agreement also includes a fee schedule and requires the vendor to provide monthly reports and quarterly presentations to the Culture, Arts and Heritage Commission. The contract term is for two years, with the option to renew for up to three additional years. The total contract value is not to exceed $40,000.00 USD. • The scope of work includes managing the activation and temporary use of the Vancouver arts hub, implementing a management plan, and facilitating arts and cultural programming. • The vendor will work with the City's Parks, Recreation and Cultural Services team to ensure message alignment and safety protocols. • The vendor will be responsible for tracking expenses, creating a revenue plan, and ensuring proper billing and payment for temporary services or rentals. • The vendor will provide a detailed monthly report summarizing activities, challenges, and recommendations for future use. • The vendor will gather and collate data on the use of the space to inform future arts hub projects.