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City of Columbus·Ohio

CPH Document Translation

Closes 11/9/2026$30k – $80kRequest for Proposal
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Description

Columbus Public Health (CPH) is seeking a qualified vendor to provide comprehensive document translation services for health‑ and social‑service related materials over a twelve‑month base period (April 1 2027 – March 31 2028) with up to four one‑year renewal options. The contractor must translate a broad array of languages (including Spanish, Arabic, Haitian Creole, Somali, French, and many others), handle at least 500 translations per year, deliver electronic or tactile (e.g., Braille) outputs, and support formatting/DTP requirements. Proposals must detail translator qualifications (certifications, ISO 17100 compliance, medical terminology expertise), quality‑assurance processes, confidentiality safeguards (HIPAA), billing procedures, and reporting mechanisms. Evaluation will consider competency, quality/feasibility, past performance, and cost.

Attached files

Contact

Sarah Hevener

[email protected]

Key dates

Opened
10/9/2026
Questions due
10/30/2026
Pre-bid meeting
10/20/2026
Closes
11/9/2026
Projected award
12/31/2026
Duration
12 months

Last updated

Details

Type
Request for Proposal
Industry
Consulting Services
NAICS
541930
Solicitation №
RFQ033852

Budget estimate

$30,000 – $80,000

The RFP does not disclose a contract value. Based on the requirement of at least 500 translations per year, an average document length of ~500 words, and typical market rates of $0.15‑$0.30 per word for specialized medical translation, annual spend could range from $37,500 (500 × 500 words × $0.15) to $75,000 (500 × 500 words × $0.30). Additional fees for formatting, DTP, or expedited work could push the upper bound higher. Therefore a reasonable estimate for the 12‑month base period is roughly $30 k‑$80 k.

AI estimate from the solicitation

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