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State of Tennessee·Tennessee

Food, Beverage & Retail Point of Sale Software Platform

Closes 12/11/2026$2M – $3.5MRequest for Proposal
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Description

The State of Tennessee seeks a vendor to design, implement, integrate, and support a cloud‑based Point‑of‑Sale (POS) platform that serves retail merchandise and food‑and‑beverage operations across multiple state parks. The solution must include hardware, software, 24/7 support, training, and compliance with strict security and data‑handling standards, as well as integration with the existing Maestro Hospitality system and statewide merchant‑services contracts. • Deliver a unified POS system (software + hardware) for 6 lodge restaurants, 7 gift shops, and 2 independent restaurants. • Provide certified integration with Maestro Hospitality, state‑wide credit‑card processing, and gift‑card processors within 60 days of contract start. • Meet extensive security requirements (FIPS‑validated encryption, SOC 2 Type II, PCI‑DSS, NIST 800‑53) and offer 24/7 technical support, on‑site hardware installation, and ongoing updates for a base term of 5 years (with up‑to‑five optional 1‑year renewals).

Attached files

Contact

Sydney Loomans(Solicitation Coordinator)

[email protected]

(615) 741-3836

Key dates

Opened
10/8/2026
Questions due
10/20/2026
Pre-bid meeting
10/14/2026
Closes
12/11/2026
Projected award
2/11/2027
Duration
5 years

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541512
Solicitation №
32701-26-328

Budget estimate

$2,000,000 – $3,500,000

The RFP caps total contract liability at $3.4 million for the 60‑month base term. Assuming typical SaaS and hardware service margins, the State is likely to spend between $2 million and $3.5 million over five years, covering software licensing, hardware procurement, implementation services, and ongoing support. Larger projects with extensive hardware rollout could push the total toward the upper end of that range.

AI estimate from the solicitation

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