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State of Tennessee·Tennessee

Food, Beverage & Retail Point of Sale Software Platform

Closes 12/11/2026$2.5M – $5MRequest for Proposal
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Description

The State of Tennessee Department of Environment and Conservation (TDEC) seeks a vendor to deliver a cloud‑based, enterprise‑grade point‑of‑sale (POS) software platform—including hardware, integration, support, and training—for its State Parks retail, food, and beverage operations. The solution must integrate with the Maestro hospitality system, state‑wide merchant services, and gift‑card processor, and meet stringent security, data‑privacy, and compliance standards (PCI‑DSS, SOC 2, NIST 800‑53, etc.). The contract is for a five‑year term with up to five one‑year renewal options, a maximum liability of $3.4 M, and requires 24 / 7 technical support, on‑site hardware deployment, and comprehensive documentation.

Attached files

Contact

Sydney Loomans(Solicitation Coordinator)

[email protected]

(615) 741-3836

Key dates

Opened
10/8/2026
Questions due
10/20/2026
Pre-bid meeting
10/14/2026
Closes
12/11/2026
Projected award
2/11/2027
Duration
60 months

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541511
Solicitation №
32701-26-328

Budget estimate

$2,500,000 – $5,000,000

The solicitation caps contract liability at $3.4 M for a 5‑year term, indicating the State expects a multi‑million‑dollar engagement. Based on typical SaaS and hardware deployment pricing for comparable state park POS initiatives, the annual spend is likely between $500 K and $1 M, resulting in a total contract value roughly $2.5 M to $5 M over the base term. This estimate accounts for software licensing fees, hardware procurement, integration services, and 24/7 support.

AI estimate from the solicitation

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