ID Badge Supplies / Annual ID card Supplies

The School District of Springfield R-12 is seeking bids for the provision of ID badge supplies and annual ID card supplies. The contract will be for a period of one year, with the option to renew for two additional years. The successful bidder will be required to provide a range of items, including printer ribbons, cleaning kits, and lanyards. The bidder must respond online using the e-bidding system, and all correspondence must go through the Purchasing Department. The deadline for questions is 6/19/2026, and the submission deadline is 6/26/2026. Some key points to consider include: * The contract period shall commence on the date of award for a period of one year with an option to renew for two additional one-year periods. * Prices and discounts shall remain firm for this period and shall include all freight and handling charges. * The bidder must clearly indicate if the percentage is an increase or a decrease for renewal pricing. * All increases and decreases will be calculated against the original contract price, not against the previous year’s price. * The district reserves the right to reject any response as non-compliant that does not adhere to the requirements. * The bidder must agree to provide the items and/or services in accordance with the terms and conditions, specifications, and requirements as stated in the IFB. * Payment will occur no sooner than 30 days after receipt and acceptance of items and/or services or receipt of correct invoice, whichever is later. Some of the items to be provided include: • Printer Ribbon for Fargo DTC 525 Printer • Printer Ribbon for Fargo HDP5600 & HDP5000 printers • Printer Ribbon for Fargo DTC 525 Printer for printing color on both sides of cards • Lanyards, 35" Red (plastic hook) • Lanyards, 35" Royal Blue (plastic hook) • Lanyards, 35" Yellow (plastic clip) • Lanyards, 35" Black (plastic hook) • Standard Badge Reel, Black * The district has the right to terminate the agreement for breach if the bidder fails to adhere to the delivery requirements. The bidder should carefully review the IFB document and the attachments, including the general contract requirements, PO terms and conditions, and the substitute W-9 plus form. The bidder must also provide a valid monitored email address for orders to be sent to and provide contact information, including phone number and email address, for the main/local representative.