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Citadel Military College of South Carolina·South Carolina

Payment Processing System

Closes 9/3/2026$900k – $2MRequest for Proposal
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Description

The Citadel seeks a comprehensive, integrated payment‑processing and campus‑card solution that will replace all existing POS hardware, support ACH, credit‑card, and debit‑card transactions, and provide real‑time integration with the Ellucian Banner student‑information system as well as other campus applications. The contract includes a cloud‑based payment gateway, One‑Card issuance and management, POS devices for dining, retail, and services, and the ability to add future modules via APIs. The solution must meet PCI‑DSS, PA‑DSS, FERPA, and South Carolina IT security requirements, provide 99 %+ uptime, and include 24×7 support and a one‑year warranty. • Turnkey design, installation, and ongoing support for a payment gateway that processes tuition, fees, and other campus payments. • Full replacement of existing POS hardware (food‑service, barber, post‑office, One‑Card devices) and deployment of contact‑less, mobile‑wallet capable readers. • Integration with Banner (real‑time GL/AR posting), Cardinal, Follett, PRISM RBS, SMRT, HandShake, PhotoShelter via SFTP, plus API connectivity for future services.

Attached files

Contact

James P. de Luca(Procurement Officer)

[email protected]

(843) 953-6861

Key dates

Opened
7/8/2026
Questions due
7/22/2026
Closes
9/3/2026
Projected award
9/1/2026
Duration
7 years

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541512
Solicitation №
RFP 27001‑JD

Budget estimate

$900,000 – $2,000,000

No contract value is disclosed; however, the Citadel processes roughly $40 M in annual transaction volume. Assuming a typical payment‑processing service fee of 2‑4 % plus hardware and implementation costs, the contract could be in the $1‑2 million range. The lower bound reflects a minimal‑fee model (≈2 % of $40 M = $800 k) plus modest hardware; the upper bound incorporates higher service fees and full hardware replacement.

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