TABLES, TENTS, CHAIRS AND PERMITTING FOR COMMENCEMENT 2026

The City College of New York ("CCNY" and/or "the College") of The City University of New York ("CUNY" and/or "the University") is seeking sealed bid submissions in response to an Invitation for Bids (IFB) for: 1.) Folding chairs, stage, two sets of adjustable portable stairs with handrails curved at the top to align horizontal to the stage deck, tents, tables, and marquees; 2.) The labor required to deliver, set up and breakdown this equipment for the College's Spring 2026 Commencement Ceremonies. 3.) Submitting and obtaining on behalf of the College, all applicable permits to erect outdoor tents and stage structures including seating layout on the stage. The City College Commencement Site has a Place of Assembly on file with the New York City Department of Buildings. 4.) The set-up will be outdoors on grass, pavement, asphalt, paving stones, and earth; terrain is uneven at certain locations. The selected Contractor shall weigh down all equipment using best engineered industry practices and certified weigh calculation standards. The Contractor shall not use spikes to secure any equipment. A mandatory Site Visit is scheduled for Tuesday, February 3, 2026 at 11:00 AM. All interested Bidders must respond in advance of the Site Visit by Friday, January 30, 2026. Please email the Designated Contact below to inform them of the names of the attendees from your organization. Vendors that do not respond in advance will not permitted to enter The City College of New York campus. The selected Contractor will be required to:1) Coordinate its work with the College's Commencement Committee2) Coordinate with any other Contractors performing work on the College's Designated Site Respondent shall have been in business of providing event staging and furniture rental services for a minimum of three (3) years as of the Submission Due Date. Respondent shall have satisfactorily completed within the past two (2) years at least three (3) contracts that are of similar size, scope, complexity, and nature (and specific to commencement and graduation ceremonies) to those required by this IFB. Prospective Respondents must download a copy of the IFB from this advertisement. Any purchase that results from this advertisement shall be governed by the University’s standard Terms and Conditions, Purchase Order, and the Standard Clauses for New York State Contracts (Appendix A). The restricted period has begun. Contact with CUNY: Under the requirements of the Procurement Lobbying Law (PLL), all communications regarding advertised projects are to be channeled through the Designated Contact. Communication with respect to this procurement initiated by or on behalf of an interested vendor through others than the Designated Contact may constitute an "impermissible contact" under NYS law and could result in disqualification of that vendor. Compliance with the PLL: Required Forms: Vendor shall complete, sign and submit the following forms if they are selected.1. "Offerer's Affirmation of Understanding of and Agreement pursuant to State Finance Law§ 139-j (3) and§ 139-j (6) (b)"; and2. "Offerer's Disclosure of Prior Non-Responsibility Determinations and Certification of Compliance with State Finance Law §139-j and §139-k" Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Ace Rental Corp. TGIF Entertainment Royal Party Tents Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 0.00% WBE Goal: 0.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%