AmeriCorps Large Conference Planning & Logistics

This Sources Sought notice seeks market‑research input from vendors capable of planning and executing a large‑scale, 3,500‑attendee conference in Washington, D.C., slated for August 2028. AmeriCorps is looking for firms that can provide end‑to‑end conference services—including venue selection, logistics coordination, lodging management, audiovisual support, accessibility compliance, and post‑event reporting—without any reimbursement for responding to this notice. The response will inform future solicitation development. • Full‑service conference planning: site selection, scheduling, speaker coordination, and overall event management. • Logistics and support: transportation, registration, signage, catering, AV/technology, security, and ADA/Section 508 accessibility. • Lodging coordination: securing hotel room blocks and managing reservations for all attendees. • Deliverables: detailed post‑event reports, attendee data, and budget variance analysis. • Mandatory compliance: vendor must be registered in SAM.gov and comply with all applicable federal, state, and local regulations.