Third Party Event Planning and Conference Management Services

UTHealth Houston is seeking a third‑party provider to plan and manage a variety of large‑scale conferences and events across research, academic, healthcare, scientific, and professional education domains. The contractor will be responsible for end‑to‑end event logistics on an as‑needed basis, including venue selection, vendor coordination, registration management, on‑site execution, and post‑event reporting. This opportunity is suited for firms with established event‑planning capabilities, experience handling complex institutional conferences, and familiarity with the healthcare/academic environment. • Scope includes full conference lifecycle management for large, multi‑day events. • Services are required on an as‑needed, ad‑hoc schedule rather than a fixed term. • Bidders must engage through UTHealth’s Coupa eSourcing platform and attend a virtual pre‑bid meeting on July 23, 2026.