Counsel Case Management System

The New York State Police (NYSP) intends to procure a counsel case management system pursuant to its discretionary purchasing authority under State Finance Law 163 (6). this procurement opportunity is limited to businesses certified pursuant to Article 15-a of New York State Executive Law. NOTICE: This is a set aside procurement. Respondents are limited to NYS Certified MWBEs. For information on the New York State Minority and Women-Owned Business Enterprises Program, including how to become certified, please refer to https://esd.ny.gov/doing-business-ny/mwbe. The NYSP is seeking a vendor to provide a solution for an efficient, user-friendly Counsel Case Management System. Vendors should read the Counsel Case Management System Requirements document, attached to this ad, in its entirety. At any point during this procurement process, the NYSP may request a demo to learn more about the product. The NYSP reserves the right to invite bidders, for an in-person interview at NYSP's Headquarters located at 1220 Washington Avenue, Building 22, Albany, NY 12226, or for an interview via video conference.In the event that a bidder is partnering with another firm or using a subcontractor, the NYSP reserves the right to interview both the bidder and the firm/ subcontractor. The NYSP requires a background check on all vendor employees who work on this project. Submission Requirements Submission documents listed below must be received by NYSP no later than the deadline contained in this advertisement. Attachment 1 – Bidder Certified Statements Attachment 2 – Cost Proposal Attachment 3 – Bidder Question Form Appendices Addendum #1 SAM.gov Requirements. Due to requirements imposed by the funding source, final award shall only be issued to a vendor with an active registration in good standing on the federal website www.SAM.gov. Following bid closure, if it is discovered that the tentatively awarded bidder is not registered or will not promptly register on SAM.gov, the Authorized User reserves the right to disqualify the bidder. Gender-Based Violence and the Workplace Requirements. State Finance Law Article 11, Section 139–m requires that every bid made to the state or agency thereof, where competitive bidding is required by statute, rule or regulation, for work or services performed or to be performed or goods sold or to be sold, shall contain a statement of attestation certifying that each bidder has implemented a written policy addressing gender-based violence and the workplace. In order to be considered for award, please complete the attached attestation, appendix S. If a bidder cannot make the foregoing certification, the bidder shall state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefor. Any questions regarding the attached statement of attestation may be directed to the New York State Office for the Prevention of Domestic Violence at [email protected]. Interested vendors must submit their proposal and the Submission Requirements documents listed above via email with “Counsel Case Management System” listed in the subject line to: [email protected] Bidders must register with the New York State Contract Reporter (“NYSCR”) to receive notifications about this Solicitation. Navigate to the “I want to find contracts to bid on” page to register for a free account. To receive e-mail notifications regarding updates to the content or status of a particular ad, you must choose the option “send me notification updates on this,” located in the lower right-hand corner of the ad.Any updates to Solicitation documents will be posted and released through the NYSCR. If you do not opt-in to receive notification updates regarding a particular ad, you will not receive e-mail notifications regarding updates. Be advised that submission of responses to the Solicitation that do not reflect and consider updated information may result in your Bid being deemed non-responsive to the Solicitation. Questions regarding this procurement opportunity must be sent to [email protected] by 5 p.m. on 12/1/2025. The comprehensive list of questions and answers will be posted to this ad on or about 12/8/2025. The listing will not include the identities of the vendors submitting the questions; those vendors will remain anonymous to the extent allowed by law. Questions must be submitted on Attachment 3 – Bidders Question Form. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%