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  5. ›AUDIO – VISUAL EQUIPMENT, DESIGN, EVENTS, AND MAINTENANCE…

University of Washington·Washington

AUDIO – VISUAL EQUIPMENT, DESIGN, EVENTS, AND MAINTENANCE SERVICES

Closes 10/22/2026$3M – $5MRequest for ProposalLogin required
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Description

The University of Washington is seeking qualified vendors to provide a full suite of audio‑visual (A/V) solutions for its campus facilities. This includes supplying A/V equipment, designing system layouts, installing hardware, renting gear for events, and delivering ongoing maintenance and support for classrooms, lecture halls, and other spaces. The contract may be awarded to one or more firms that can meet the university’s technical and service requirements. • Supply and delivery of A/V hardware (microphones, mixers, amplifiers, teleconference systems, etc.) • Design, installation, and integration of A/V systems tailored to university classrooms and event venues • Rental services for short‑term events and long‑term maintenance/repair of installed equipment • Requirement to participate in a mandatory pre‑bid Zoom conference and adhere to the submission deadline of October 22 2026.

Attached files

Contact

Lynn Magill(Assistant Director, Procurement Services)

[email protected]

(206) 221-8082

Key dates

Opened
9/2/2026
Questions due
9/25/2026
Pre-bid meeting
9/18/2026Mandatory
Closes
10/22/2026

Last updated

Details

Type
Request for Proposal
Industry
Event Services
NAICS
541512
Solicitation №
1255198

Budget estimate

$3,000,000 – $5,000,000

The solicitation lists an estimated initial contract value of $5,000,000. Assuming the university may award one primary contractor or split the work among several firms, a realistic earning range for a qualified vendor would be roughly $3 million to $5 million, depending on the scope of equipment supplied, design complexity, and length of maintenance commitments. Factors influencing the final amount include the number of campus locations serviced, the volume of rental equipment needed for events, and the duration of ongoing support contracts.

AI estimate from the solicitation

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