SOLE SOURCE PROCUREMENT - Agilysys Point-of-Sale System

Longwood University awarded a sole‑source contract to Agilysys NV, LLC for the implementation of the Atrium “One‑Card” platform and the Agilysys Infogenesis point‑of‑sale (POS) system to replace legacy CBORD card services and MICROS dining POS. The solution includes cloud‑hosted software, integration with campus systems (RS2, Banner, 25 Live, Traka, RMS), new hardware (Fargo printers, POS registers, tablets), licensing, installation, and multi‑year support. The total award value is $130,549.68, with projected five‑year cost of $321,469.74, representing a cost‑saving versus the existing system. The procurement was justified under Virginia’s sole‑source authority because Agilysys was deemed the only source capable of delivering the required integrated solution. • Scope: software platform (Atrium), POS software (Agilysys Infogenesis), hardware acquisition, integration, installation, and ongoing support. • Financials: $130,549.68 award; five‑year cost projection $321,469.74; projected $70k savings versus current system. • Procurement: Sole‑source determination approved by agency head (Crissy Sampier) and recommendation signed by Cluster Sampler Director; award date 11/1/2019.