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Awarded contract·Snohomish County·Washington

Venue Rental, Resiliency Conference

Won by Oak View Group$75kAwarded 2/5/2025Single Award
Contract source

Awarded vendors

  • Oak View Group

Description

This contract concerns the rental of a venue at Tulalup Casino for the Resiliency Conference, a one‑time event organized by Snohomish County Department of Human Services. The solicitation was a formal bid, evaluated on technical qualifications and cost, and the department recommended Oak View Group as the awardee. The award is still pending final signature, but the evaluation phase is complete. • Scope of work: Provide the physical space (conference hall) at Tulalup Casino for the Resiliency Conference, including any associated venue services required for a single event. • Evaluation criteria: Technical experience, references, methodology, compliance with requirements, and cost; cost carried heavy weighting in the final score. • Competitive landscape: Two bidders were evaluated; Oak View Group received the highest score (94.83 including cost) versus a second unnamed bidder (41.82). • Financials: Oak View Group’s quoted amount appears as “75.00” (likely a cost factor or unit price) while the competitor quoted “27.91”. The overall contract value is not explicitly stated.

Attached files

Key dates

Bids closed
1/30/2025
Intent to award
2/5/2025
Awarded
2/5/2025

Last updated

Details

Award type
Single Award
Procurement
Full and Open Competition
Industry
Event Services
NAICS
531190
Solicitation №
RFP-24-0345JM

Contract value

$75,000

The evaluation sheet shows Oak View Group’s cost entry as “75.00” and the competing bid as “27.91”. These numbers likely represent a cost factor or unit price rather than the total contract amount, because a venue rental for a conference typically runs in the tens of thousands of dollars (including space, utilities, security, and ancillary services). Assuming the “75.00” represents a per‑hour or per‑day rate and that the conference spans roughly 2 days (≈48 hours), the total would be around $3,600. However, many venue contracts also include fixed fees for equipment, staffing, and insurance, which can quickly raise the total. A conservative ballpark for a midsize conference venue at a casino in Washington State would be between $50,000 and $100,000. Given the lack of explicit totals, I estimate the contract value at roughly $75,000.

AI estimate from the award documents

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