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  5. ›Staunton Hotel Lodging/Conference Facility/Meals - May 2027

Commonwealth's Attorneys' Services Council·Virginia

Staunton Hotel Lodging/Conference Facility/Meals - May 2027

Closes 10/29/2026$10k – $20kRequest for Quotation
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Description

The Commonwealth's Attorneys' Services Council (CASC) is seeking bids directly from hotels in Staunton, VA to provide on‑site lodging, conference facilities, and meal services for a two‑day training event in May 2027. The contract is contingent on federal funding confirmation by 11 December 2026. Bidders must be hotels (no third‑party planners) and must accommodate approximately 20 participants, with final headcount to be confirmed prior to the event. The scope includes room nights, conference rooms, meals, parking, Wi‑Fi, and related service charges. The deadline for bid submission is 29 October 2026.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

A Lamm(Buyer)

Key dates

Opened
10/7/2026
Closes
10/29/2026
Duration
2 days

Last updated

Details

Type
Request for Quotation
Industry
Hospitality and Tourism
NAICS
721110
Solicitation №
QQ-129647

Budget estimate

$10,000 – $20,000

Based on typical costs for a small hotel event (≈20 guests, 2 nights), lodging could average $150‑$200 per room per night, meals $50‑$70 per person per day, conference room rentals $500‑$800 per day, plus parking, Wi‑Fi, and service charges. Summing these line items yields an estimated contract value between roughly $10,000 and $20,000. Factors influencing the final amount include the hotel's star rating, local market rates, and any negotiated service fee structures.

AI estimate from the solicitation

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