Request for Information - Computerized Maintenance Management System (CMMS) and Facility Management Solutions

The State of Alaska, Department of Education & Early Development (DEED), is seeking information from qualified vendors regarding a statewide, centralized Computerized Maintenance Management System (CMMS) and facility management solutions. The purpose of this Request for Information (RFI) is to evaluate available products, services, and implementation approaches that could support a unified system for Alaska’s 53 school districts. The State is exploring the potential to procure, host, and support a single platform that provides consistent preventive maintenance processes, asset management tools, and real-time facility oversight across all districts. Key features and capabilities that respondents should address include: • Asset lifecycle management • Preventive and corrective maintenance management • Work order creation, scheduling, and tracking • Facility inspections, monitoring, and performance tracking • Energy management or sustainability tools • Property and space management • Event scheduling • Budgeting and cost tracking • Reporting and analytics • Records management • Mobile access (mobile app or responsive web interface) • User-based access controls • Internal and external communications tools • Billing functionality (if available) • Integrations and available APIs Respondents should also provide information on hosting and technical requirements, implementation approach, cost estimates, experience and references, and any additional recommendations.