Description
The US Army is seeking a contractor to provide conference space and meals for a Yellow Ribbon Event in Reno, NV on March 8, 2026. The event will accommodate approximately 280 Nevada National Guard Service Members, Spouse/Significant Other. The contractor shall provide adequate conference space, plated lunch, refreshments, tables and chairs, A/V support equipment, restrooms, team building exercise or access to pool (if available) and parking. The contractor must also ensure compliance with all federal, state, and local laws, codes, and regulations applicable to the performance of the contract.
Key requirements include:
• Providing a ballroom/training space from 7:00 am-5:00 pm Pacific Time on March 8, 2026
• Providing an on-site representative at the venue during the event
• Ensuring all contractor food service employees have the required training and food handlers’ permits
• Providing a facility site map/layout that includes floor plans of conference room(s)
• Providing access to the facility for support staff during the week prior to the event for a walk-through
• Providing conference space that is conducive to safety and learning
• Providing two conference rooms, one main conference space and one break-out room
• Providing A/V equipment, including a podium, mic, speakers, projector, and screen
• Providing beverage services, including ice water, and coffee throughout the event
• Providing a plated lunch meal or buffet style meal with options for vegan, gluten-free, and dairy-free diets