First Responders, First Voices: Crisis Tech & Media Expo.

The U.S. Embassy Nepal is seeking a qualified vendor to design, manage, and execute the First Responders, First Voices: Crisis Tech & Media Expo, a national expo and bootcamp in Nepal. The expo aims to showcase American emergency communications technologies and strengthen Nepal's media, disaster response, and crisis communication capabilities. The selected vendor will oversee all program design, coordination, execution, and reporting. The scope of work includes promotion, marketing, registration, and audience management, as well as program design and execution, event logistics, commercial exhibition, and production. The vendor will also be responsible for sponsorship and commercial partnership coordination. • The project will be implemented over an approximately eight-month period, beginning September 1, 2026, and concluding April 30, 2027. • The vendor will be required to provide a kick-off meeting with a detailed work plan and implementation schedule, as well as monthly progress reports. • The vendor will be responsible for recruiting and registering approximately 150-200 participants for the conference. • The vendor will be required to manage all logistical requirements, including venue setup, audio-visual systems, staging, lighting, internet connectivity, and dedicated exhibition floor space for American technology companies.