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University of Minnesota·Minnesota

Document Management Solution

Closes 3/18/2026$500k – $5MRequest for Information
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Description

The University of Minnesota is seeking information for a potential replacement document management solution to satisfy the University's diverse document management needs. The current system, Hyland Perceptive Content/Experience, has been in use for over 20 years. Respondents are required to submit their responses electronically through the University's sourcing tool, MBID. The University may issue one or more addenda to this RFx at any time for any reason. • The University is looking for a document management solution that can meet its current and future needs. • The solution should be able to handle a large volume of documents and provide efficient search and retrieval capabilities. • The University may require respondents to make an oral presentation or schedule a site visit as part of the evaluation process. • The University reserves the right to reject any or all proposals, wholly or in part, and to waive any technicalities, informalities, or irregularities in any proposal.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Brendan Wintroath

[email protected]

Key dates

Opened
2/25/2026
Questions due
3/5/2026
Closes
3/18/2026

Last updated

Details

Type
Request for Information
Industry
Information Technology and Software Development
NAICS
511210
Solicitation №
10055.2416639.BW Addendum 1

Budget estimate

$500,000 – $5,000,000

The budget for this opportunity is difficult to estimate, as the University of Minnesota is only seeking information for a potential replacement document management solution at this time. However, based on the complexity of the project and the University's requirements, the budget could be substantial. The University may be looking to invest in a comprehensive document management system that can handle a large volume of documents and provide efficient search and retrieval capabilities. The cost of such a system could range from $500,000 to $5 million, depending on the scope of the project and the vendor's pricing. Factors that may influence the likely payment range include the complexity of the project, the University's budget, and the vendor's pricing.

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