Offsite Records Storage, Retrieval and Destruction Management Services

The Unified Government of Athens-Clarke County is seeking a qualified contractor to provide comprehensive records storage, management, and destruction services in a secure, compliant, and efficient manner. The scope of services includes the transportation, storage, retrieval, tracking, and authorized destruction of physical records across multiple departments. The contractor must have a storage facility within a 50-mile radius of the Athens-Clarke County Courthouse. The contract performance period shall be from the date of award for one year, with the option to renew for an additional four one-year periods. Key services required include: • Transportation of records to an off-site storage facility • Secure storage of records in a climate-controlled facility • Retrieval services to all requesting ACCGov departments • Record destruction services through a certified destruction process • Provision of a written disaster and recovery plan The contractor must also provide a detailed workflow for chain-of-custody of all files/boxes/containers handled and utilize hand-held scanners for every transaction.