Description
The U.S. Attorney’s Office for the Southern District of Texas is seeking a qualified contractor to provide comprehensive record retrieval services for civil litigation. The contractor will identify health‑care providers, submit subpoenas, serve process, track requests, retrieve, review, verify, and deliver medical, billing, and radiology records to legal staff via a secure cloud platform (USAfx). The effort is a firm‑fixed‑price, time‑and‑materials contract with a base period of one year (Sept 1 2026 – Aug 31 2027) and four one‑year options, totaling up to five years of service. Deliverables include rapid response to requests (within 2 working days), secure handling of protected health information, and detailed invoicing. • Scope: Identify custodians, prepare and serve subpoenas, retrieve and certify records, deliver via USAfx. • Volume: Up to 500 record retrievals plus associated administrative, copying, process‑server, expedited, cancellation, and shipping fees per year. • Contract Type: Firm‑fixed‑price with unit prices for each service line. • Performance Period: 1‑year base with four optional extensions (up to 5 years). • Security: Must comply with DOJ information security requirements and protect PII. • Evaluation: Lowest evaluated price meeting technical acceptability.