Description
The Texas Veterans Commission is seeking a venue to provide lodging, meeting space, and audio/visual services for the 2027 Peer Support Coordinators Annual Conference. The conference will be held over four consecutive days and will require approximately 300 total direct-bill room nights for conference attendees. The selected venue must offer adequate lodging, meeting rooms, and necessary A/V equipment and support to successfully host the event.
• The venue must be located within the State of Texas, with preferred locations including the Dallas-Fort Worth Metroplex, Houston area, Galveston, San Antonio area, Austin area, Corpus Christi, and Bryan/College Station.
• The venue must provide a minimum of 300 total direct-bill room nights for conference attendees, with rates locked at the time of contract execution and not increasing for the duration of the agreement.
• The venue must provide meeting rooms, general session space, breakout rooms, registration areas, and planning support areas necessary for successful conference operations.
• The venue must provide audio/visual support, including speaker podiums, microphones, projectors, screens, and internet access.
• The venue must provide parking accommodation for approximately 100 attendees per day, with parking requirements including accommodation for attendees traveling in oversized vehicles and attendees requiring accessible parking for ADA-related equipment and mobility devices.