Documents and Records Mgmt Services

This contract provides comprehensive documents and records‑management services to Fauquier County. The scope covers a full lifecycle solution—including discovery and assessment of existing records, design and implementation of a web‑based, ADA‑compliant records‑management system, integration with enterprise applications (Laserfiche, ABBYY FlexiCapture, OneSpan, etc.), migration of on‑premises data to cloud or hybrid storage, ongoing testing, training, and optional managed‑cloud hosting. The vendor must deliver functional testing within 45 days of award, provide detailed audit‑trail reporting, and supply both verbal and written knowledge‑transfer materials. The agreement includes a one‑year base term (7 Feb 2025 – 30 Nov 2025) with a renewal option for up to two additional one‑year extensions. • Discovery/assessment of current records inventory and retention schedules. • Design, configuration, and deployment of a secure, multi‑language, mobile‑responsive records‑management platform. • Integration with existing county systems (Laserfiche, ABBYY, OneSpan, ArcGIS, Dynamics CRM, etc.) and optional Azure Government Cloud hosting.