Conference Services

The Massachusetts Probation Service (MPS) is seeking a conference venue to host a two‑day professional‑development event in late winter or spring 2027, serving up to 800 attendees each day. The vendor must provide a large plenary room, multiple breakout rooms, full audiovisual support, and full catering (breakfast, coffee breaks, lunch, and afternoon refreshments). Additional expectations include free or on‑site parking (preferred), a natural‑light environment, and compliance with the State’s tax‑exemption rules. The contract is for the two‑day event only, with optional one‑year extensions at MPS discretion. • Provide a conference facility with capacity for 900‑plus participants, four breakout rooms, and separate registration space. • Deliver AV equipment (projectors, screens, microphones) and on‑site technical support. • Supply catering services (continental breakfast, coffee breaks, lunch, and afternoon refreshments). • Submit a detailed, itemized pricing proposal and comply with all mandatory forms (No‑Contact Policy, Commonwealth Terms, Vendor Acceptance, etc.).